Warehouse

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Every location has a warehouse counterpart. The location is what is actively in use, the warehouse beside it is stock at that site. That is why you see both in the list when you choose a destination, and why you can order into the warehouse of a site instead of to the site itself.

A device that is no longer assigned does not vanish. It moves into a warehouse and stays visible, which is the whole point: a returned laptop, a spare monitor, a machine waiting for a new starter, all countable instead of somewhere in a cupboard.

From there you act on the item rather than order a new one. Reserve it for a group, request provision to a site or a person, move it to another location's warehouse, attach an add on, or ask the recipient to confirm receipt.

Stock also belongs in the ordering decision. Before approving a request, check whether the thing already exists. Handing out stock is faster and cheaper than procurement, and the person who requested it cannot see stock at all.

If you work with a provider who stores and prepares devices for you, their warehouse works the same way. Getting a device back out is a call off against existing stock, not a new purchase.

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Warehouse managementPreparing Devices for Later Delivery

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Stock moves around inside your own storage too: Moving items within the warehouse.