Assigning Services to a Location

In many companies, equipment and services are not only used by individual employees. Offices, warehouses, shops, project sites or shared workspaces often need devices or resources that are tied to a physical place.

Maybe a new office is opening and you want to prepare laptops and monitors for the team. Maybe a site needs networking equipment, printers or shared devices. Or maybe you simply want to build up stock in your warehouse because you expect new colleagues to arrive soon.

In equipme, you can handle this by assigning services directly to a location. This makes it easy to plan what each location should get, prepare stock in advance, and keep everything visible before you actually order anything.

The process is simple: you select a service, assign it to one or more locations, and equipme collects those assignments in a list that can later be approved. Only after approval does an order go out to the provider.

This gives you a flexible way to plan without committing budget immediately.

How to assign a service to a location

You start in the Marketplace, which lists all available services. When you open a service, you see details such as pricing, specs and options.

If you want this service to be prepared for a specific location, click Assign.

equipme opens a window where you choose which locations should receive it.

Selecting locations

All locations defined in your company account are listed in this window. Each location is shown as a separate row.

You can select one or multiple locations, depending on what you need.

For example:

• preparing devices for a new office
• replacing equipment across multiple branches
• setting up stock in your warehouse

Selecting several locations at once is possible, so you don’t have to repeat the process for each one.

Setting quantities

For each selected location, you choose how many units you want. This happens per row, so you can set different amounts for different sites.

Example:

• HQ office 10 laptops
• Remote office 3 laptops
• Warehouse 5 laptops

equipme does not calculate quantities automatically. It always asks you directly, because only you know what each place actually needs.

Place of use

You can decide whether the service should be:

• used at the location
• or stored in the warehouse

Choosing Location means devices will be delivered and used there. Choosing Warehouse means you keep them ready until they are needed.

This helps if you want to:

• prepare stock for upcoming hires
• stage equipment for project rollouts
• swap devices later if something breaks

It keeps planning flexible without losing track.

Optional settings

There are two optional fields you can use to refine your planning:

• Group – helps organize responsibilities or cost allocation later
• Preferred delivery date – if you want delivery to happen later instead of immediately

For example, you can say:

“We need this, but not before next month when the office opens.”

equipme stores this information in the request, so the order will match your timing once approved.Confirming the assignment

When you're done, click Assign services.

equipme registers these assignments and stores them as pending requests. Nothing has been ordered yet, and there are no costs.

If you selected multiple locations, one request is created per location.

This stage is about planning, not ordering.

Pending approvals

All assigned services appear in the Approvals area. This is a list showing everything that was planned but not yet approved.

Requests stay here until someone with the right permission approves them.