Billing address

The Billing address tab is where you manage the addresses and contact details used for billing purposes in equipme. You can maintain multiple billing address profiles, for example when different subsidiaries, offices, or accounting departments require their own invoice information.

Each billing address can also be connected to one or more cost centers. This helps ensure that the correct billing information is available for the relevant part of your organisation.

Where to find it

Go to Settings → Company profile and open the Billing address tab.

The overview shows all billing address profiles currently maintained for your company. For each profile, you can see its name, address, number of connected cost centers, and any note that has been added.

You can use the search field to find a specific profile. The available actions also allow you to create, edit, delete, or import billing addresses.

The profile marked with the Default label is the company’s default billing address. To make another profile the default, use the star icon in the corresponding row.

Creating a billing address

Click New to create a billing address profile.

Give the profile a clear and recognisable name. This is particularly useful when you maintain several addresses, as it helps administrators identify the correct profile later. You can use the name of the company, subsidiary, branch, or accounting unit.

You can also enter an email address for billing related communication, such as a central accounts payable or invoice inbox.

Enter the complete billing address. Fields marked with an asterisk are required.

The Address line 1 field can be used for information that should appear before the street address, such as the company name, subsidiary, or accounting department.

Use Additional information for address details such as a building, floor, reception desk, or other location information. The Note field can contain internal context, for example which legal entity or organisational area should use the profile.

Once all relevant information has been entered, click Save.

Editing an existing billing address

To update a billing address, select the relevant profile and click Edit. You can also use the edit icon directly in the corresponding row.

Make the required changes and save the profile. The updated information will then be used wherever that billing address is assigned.

Connecting billing addresses to cost centers

Billing addresses can be assigned to cost centers. This allows different areas of your organisation to use separate billing information while still managing all profiles centrally.

The Cost centers column in the overview shows how many cost centers are currently connected to each billing address. The individual assignment is managed in the cost center configuration.

Importing billing addresses

When several billing addresses need to be added, you can use Import instead of creating every profile manually. This is useful during the initial setup or when transferring an existing organisational structure to equipme.