Cost center

Cost centers help you allocate expenses to the correct department, team, project, or business unit. By maintaining them centrally in equipme, you create a consistent structure for internal cost allocation and make it easier to understand which part of the organisation is responsible for specific expenses.

Each cost center can include a responsible manager and be connected to a billing address. This ensures that organisational responsibilities and billing information are available in one place.

Where to find it

Go to Settings → Company profile and open the Cost center tab.

The overview shows all cost centers currently maintained for your company. For each entry, you can see the cost center code or name, its description, the assigned manager, and the connected billing address.

Use the search field to find a specific cost center. You can also select one or more entries to edit, delete, or assign a billing address.

The action menu on the right side of each row provides additional options for managing an individual cost center.

Creating a cost center

Click New to add a cost center.

Enter the official cost center code or name used by your organisation. This field is required and should match the structure used by your accounting or finance team.

You can then add the manager responsible for the cost center. This makes it easier to identify who owns the corresponding budget or organisational area.

Select the billing address that should be associated with the cost center. When your company maintains several billing profiles, this connection ensures that the correct address is used for the relevant organisational unit.

Use the description field to explain what should be assigned to the cost center. For example, you can specify a department, project, location, or type of expense. A clear description helps other administrators select the correct cost center later.

Click Save to create the cost center.

Assigning a billing address

A billing address can be assigned when the cost center is created or added later from the overview.

To update several cost centers at once, select the relevant entries and click Assign billing address. This is useful when multiple cost centers belong to the same company entity, branch, or accounting address.

The assigned address is shown directly in the Billing address column.

Editing a cost center

To update an existing cost center, select it and click Edit. You can also open the action menu in the corresponding row.

You can change the manager, billing address, or description when responsibilities or organisational structures change. Keeping this information up to date helps ensure that costs continue to be assigned correctly.

Deleting a cost center

Select the relevant entry and click Delete, or use the action menu in its row.

Before deleting a cost center, check whether it is still being used within your organisation. Removing an active cost center may affect existing assignments or internal processes.

Importing cost centers

When you need to create a larger number of cost centers, use Import instead of adding them individually.

This is particularly useful during the initial setup or when transferring an existing cost center structure from your accounting or HR system into equipme.