> For the complete documentation index, see [llms.txt](https://hub.equipme.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://hub.equipme.io/documentation/administration/company-profile/add-legal-notices-in-equipme.md).

# Add Legal Notices in Equipme

Every customer facing platform needs a clear legal foundation. In Equipme Pro, you define this foundation by linking your legal documents directly in your company profile.

Instead of spreading legal information across emails, PDFs, or external pages, Equipme centralises everything in one place. Once configured, your legal documents are automatically available in the customer portal and during relevant moments such as checkout. This keeps your setup transparent, consistent, and compliant without creating additional work.

***

#### Where legal documents are managed

All legal links are managed centrally in your company profile.

You can find the settings under\
**Settings → Company profile → Legal notice**

<figure><img src="/files/N7dKiT7BQuy7exODugj0" alt=""><figcaption></figcaption></figure>

This section acts as the single source of truth for all legal documents that should be visible to your customers across the entire portal.

***

#### Which documents you can link

Equipme allows you to link the three core legal documents that customers typically expect and often legally require.

**Privacy Policy**\
Your privacy policy explains how you handle and protect customer data. This is especially important when working with personal information or operating across multiple regions.\
If you serve an international audience, you can provide separate links for different languages so customers always access the correct version.

**Imprint**\
The imprint links to your official company information. In many countries this is mandatory and usually includes your business address, contact details, and the entity legally responsible for the website.

**Terms and Conditions**\
Your terms and conditions define how customers can use your services and which rules apply to the business relationship. They form the contractual framework for using your portal and services.

***

#### How the linking works

Equipme does not store or host your legal documents.\
Instead, you simply link to the URLs where these documents are already published.

For each document type, you can add different URLs per language. Languages you do not need can simply be left empty. Once the links are saved, no further configuration is required.

***

#### Where customers will see these links

After saving your legal links, they automatically appear in the customer portal toolbar. Customers can access them at any time without searching or contacting support. The links are also available in relevant flows such as checkout.

This ensures that legal information is always accessible, clearly visible, and consistently presented across your portal.

***

#### Keeping your legal setup reliable

Make sure your links always point to the latest version of your legal documents. Outdated or broken links can cause compliance issues and create uncertainty for customers.

Because everything is managed in one central place, keeping your legal setup up to date is quick and easy.


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