Goods receipt

Goods receipt is the moment a delivery becomes stock. Until you book it in, the goods do not exist as far as equipme is concerned, and every position waiting for them stays where it is.

That makes this the step that unblocks work. A single goods receipt can move a whole set of orders forward at once.

Booking a delivery in

The list holds your outstanding purchase orders, created in Order proposals. When a parcel arrives, the reference number on the delivery note is what finds the right one.

Three things are worth attention while you book.

The received date defaults to today. If the goods actually arrived last week and you are only booking now, change it. This date is what the stock record carries, and it is what any later question about batch age will be answered from.

Enter what actually arrived, not what was ordered. Partial deliveries are normal; the remainder stays open and the order stays in the list.

The storage location can be an existing one or a new one. The field suggests the locations you already use and also accepts anything you type, which is how a new shelf comes into the system.

One location, one batch

An article can only be booked onto a location that does not already hold it.

The reason is batch age. Once two deliveries of the same item sit on one shelf, nobody can tell them apart, and older stock can no longer be issued first. That matters most for items you reorder over long periods: without the separation, a device could sit unnoticed for a year while newer ones go out.

To see where an article already sits, look it up in Warehouse.

If you do want everything in one place, book the new delivery onto a different location and move it afterwards through warehouse management. The move is allowed; the mixed booking is not.

What booking in sets off

The stock exists, with its location, quantity and a link back to the purchase order it came from.

Waiting positions are served immediately. equipme checks whether anything needs this article and reserves it on the spot, which is why a fresh batch can show as reserved rather than available. Those positions move to Ready for picking and appear in Picking.

So if a batch you just booked shows nothing available, it has already been claimed by a waiting order.

Stock without an order behind it

Not everything arrives against a purchase order: returns from a customer, equipment found during a stocktake, items bought outside the system.

For those, use Book inventory in Warehouse. It offers the articles marked as stock items, and it asks for a comment, which is where the reason for the booking is recorded.