> For the complete documentation index, see [llms.txt](https://hub.equipme.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://hub.equipme.io/dokumentation/organization/employees/import-employees.md).

# Import employees

Import or update employees via CSV file: columns, rules and typical errors.

**Path:** "My company" → "Company" → "Employees" → **"Import"**

There are two options:

* **"CSV import"**: a one-time import from a file (see below).
* **"HR sync"**: permanent, automatic synchronization with the HR system (see [HR sync](/dokumentation/organization/hr-sync.md)).

## The CSV file

Download the **sample file** in the import dialog. **First name**, **last name** and **user name (email)** are required.

| Column                                                         | Note                                                                                                                                         |
| -------------------------------------------------------------- | -------------------------------------------------------------------------------------------------------------------------------------------- |
| "First name", "Last name"                                      | Required                                                                                                                                     |
| "User name (email)"                                            | Required; unique login name                                                                                                                  |
| Status                                                         | `onboarding`, `active`, `leave` or `offboarding`                                                                                             |
| "Location"                                                     | Name of the location; **unknown locations are created**                                                                                      |
| "Departments"                                                  | **Unknown departments are created**                                                                                                          |
| "Position", "Personnel number", "Business phone", "Mobile no." |                                                                                                                                              |
| "Supervisor", "Representative"                                 | Username, email or full name; the person must exist or be in the same file                                                                   |
| "Cost center"                                                  | Cost center code (as under "Company profile" → "Cost center"); **unknown codes are created**. Also applies when updating existing employees. |
| "Note", "Private email address (optional)"                     |                                                                                                                                              |
| "Tags (comma-separated)"                                       | Self-service tags                                                                                                                            |
| "Onboarding", "Offboarding"                                    | Start and exit date                                                                                                                          |
| "Self-service active", "Send email invitation"                 | `true`, `yes` or `1`                                                                                                                         |
| Home office address                                            | Country (ISO-2 code), street, house number, postal code, city, state/province, address supplement, district; plus "Standard address"         |
| "Further information"                                          | Custom fields                                                                                                                                |

## Rules

* **Existing employees** (same username) are updated. **Location and status are not changed in the process.** Use the bulk actions in the employee list for that.
* Circular references between supervisors (A is supervisor of B and B of A) are detected and rejected.
* A maximum of 2,500 invitation emails are sent per import.
* Do not leave the page while the import is running.

## Importing cost centers and billing addresses

You import cost centers and billing addresses under **Settings → "Company profile"**; see [Cost centers and billing addresses](/dokumentation/organization/cost-centers-and-billing-addresses.md#importing).


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