Billing adresses & Cost Centers
When you start managing services in Equipme, costs are not something abstract in the background. They are directly tied to devices, subscriptions and everything that is assigned to your employees.
At some point, the question is no longer just what you have in your inventory, but where the costs actually belong.
That’s exactly what billing addresses and cost centers are there for.
Where to find it
You’ll find both under Settings → Company profile.
This is where you define your financial structure once. From there, it becomes part of how services, orders and assets behave across the platform.
Billing addresses
A billing address defines where invoices are issued to.
In a simple setup, this might just be your main company. But as soon as your organization grows or becomes more structured, you might want to separate billing between different entities, locations or internal units.
Equipme allows you to manage multiple billing addresses and define one as your standard.
Creating a billing address
If you want to create a billing address manually, click on New in the billing address tab.
A form will open where you can enter all relevant details such as name, email, country and address. You can also add additional information or notes if needed.
This is usually something you set up once and only revisit when your company structure changes.
Importing billing addresses
If you already have your billing structure prepared, you don’t have to create each entry manually.
You can use the import function to upload billing addresses via XLSX. An example file is available directly in the import dialog, so you can prepare your data in the correct format and upload everything in one go.
This is especially helpful when setting up a larger environment or migrating from another system.
Cost centers
Cost centers define how costs are structured inside your organization.
Instead of having all expenses in one place, you can assign them to specific areas such as departments, teams or locations. This gives you a much clearer view of where resources are being used.
When creating a cost center, you link it to a billing address. This means that every cost center is not only an internal grouping, but also connected to the actual billing destination.
Creating a cost center
To create a cost center, go to the Cost center tab and click on New.
A form will open where you define the structure of the cost center. You can set the cost center identifier, assign one or multiple managers, link a billing address and add a description if needed.
This is where you define responsibilities and create the structure that your costs will follow.
How everything connects in the system
Once billing addresses and cost centers are set up, they become part of how services behave.
Services can be assigned to cost centers, and from that moment on, every asset linked to that service carries this information.
You can see this directly in your Inventory.
There is a Cost center column in the overview, which shows you exactly how each asset is assigned. Because each cost center is linked to a billing address, every asset is also indirectly connected to its billing destination.
This means you’re not just looking at devices or services, you’re always seeing them in their financial context.
As your setup grows, this structure becomes more and more important.
Without it, costs are difficult to track and responsibilities become unclear. You would have to manually figure out where things belong.
With billing addresses and cost centers in place, this structure already exists from the beginning.
Costs are automatically assigned, responsibilities are clear and reporting becomes much more meaningful because everything is already organized.
In simple terms
Billing addresses define where invoices go. Cost centers define how costs are structured internally.
Because both are directly connected and tied to your services, every asset in your system automatically follows that structure.
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