Employees

Employees are at the center of your setup in equipme. Once they are created, you can assign services, manage equipment, handle onboarding and offboarding and keep your entire organisational structure up to date. To make this as flexible as possible, equipme offers different ways to bring your employee data into the system.

Depending on the size of your organisation and how your employee data is maintained, you can add people manually, import them through Excel or connect your HR system through the HR Sync which is the preferred option for larger teams.

Create employees manually

If you only need to add a few people or want to update a single profile quickly, the manual option is the simplest. You can go to Employees and use the Add Employee button to enter the basic information. This is ideal when you want full control over the input or when you are just starting to build your employee list.

Create employees with an Excel import

If you manage a larger team or already have your employee data stored in spreadsheets, you can use the Excel import. Download the sample file, fill in the columns and upload it. equipme reads the file and creates or updates employees based on the information you provide. This method is efficient when you need to onboard many people at once or restructure your data.

Create employees through HR Sync

For organisations that manage their employee data in an HR or identity system, the HR Sync is the most convenient option. Once connected, equipme can automatically import employees and keep their information updated. Changes in your source system are reflected in equipme in regular intervals, which removes the need for manual maintenance.

If your organisation grows or changes frequently, the HR Sync ensures your employee structure stays aligned with the system that already manages your workforce.

Import and Sync Employees automatically (HR-Sync)