> For the complete documentation index, see [llms.txt](https://hub.equipme.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://hub.equipme.io/equipme/my-company/employees/add-employees-manually.md).

# Add employees manually

#### 1. Go to Employees

Open **My Company → Employees** and click **Add** to create a new employee profile.

#### 2. Fill in the Profile

In the profile view, you’ll enter all the important details that connect the person to your company structure:

* **Name and username** – full name and the email address they’ll use to log in.
* **Department, location, and groups** – link the employee to the correct place in your organization. Groups are especially important if you’re using automatic service assignment.
* **Supervisor** – define who the employee reports to. This ensures approvals and requests flow to the right manager.
* **Status** –
  * *Onboarding*: the employee is just being set up.
  * *Active*: the employee is fully in the organization.
  * *Inactive*: the employee no longer needs access.
* **Home office delivery address** – activate this toggle if items should be delivered directly to a home address.

![](https://media1-production-mightynetworks.imgix.net/asset/ae4d849d-52db-4323-bc97-c8cd61f285e2/1758098549422.png?ixlib=rails-4.3.1\&fm=jpg\&q=75\&auto=format\&w=1400\&h=1400\&fit=max\&impolicy=ResizeCrop\&constraint=downsize\&aspect=fit)

When the profile is complete, continue with **Next**.

#### 3. Assign Services

On the services tab, you can assign resources right away:

* If templates exist for the employee’s department or group, services may already be suggested automatically.
* You can also add additional services manually.

<br>

![](https://media1-production-mightynetworks.imgix.net/asset/4b004c29-6dea-4829-bb4b-d9e96b391322/1758098579548.png?ixlib=rails-4.3.1\&fm=jpg\&q=75\&auto=format\&w=1400\&h=1400\&fit=max\&impolicy=ResizeCrop\&constraint=downsize\&aspect=fit)

<br>

These assignments are not immediately ordered. they first go through the approval process. Click **Next** when you’re done.

#### 4. Roles and Invitation

Here you define the employee’s role. Most people will be set as **Employee**, while managers and other admins only receive extended access if needed.

![](https://media1-production-mightynetworks.imgix.net/asset/19d9e014-94a0-45e0-ab08-8379be8f9798/1758098590621.png?ixlib=rails-4.3.1\&fm=jpg\&q=75\&auto=format\&w=1400\&h=1400\&fit=max\&impolicy=ResizeCrop\&constraint=downsize\&aspect=fit)

You can also decide whether to send the invitation right away. Once the invitation is sent, the employee receives an email with login instructions and can access equipme immediately.


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