> For the complete documentation index, see [llms.txt](https://hub.equipme.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://hub.equipme.io/equipme/my-company/employees/import-and-sync-employees-automatically-hr-sync.md).

# Import and Sync Employees automatically (HR-Sync)

The easiest way to create and maintain the organizational structure is through automatic synchronization with your HR software or Azure/Entra Identity Service.

To do this, select "My Company" -> "Employees" -> "Sync".

<figure><img src="/files/cCQyWYzMxOPmAKrlZ2Dc" alt=""><figcaption></figcaption></figure>

On the following page, you can access a variety of data sources under "Add" and follow the setup dialog (Note: Please be aware that administrative access rights/API data for the source system are required for configuration. Detailed instructions on how to integrate your HR system will be provided in the dialog based on your selection).

<figure><img src="/files/7CNTgacQR6LKHpH7kq4F" alt=""><figcaption></figcaption></figure>

<figure><img src="/files/hvPerWLahyZgFgCYMarI" alt=""><figcaption></figcaption></figure>

In the next step you can configure which fields should be read from your HR tool.
\
Note: many HR tools also allow configuring this when creating credentials to access the data. Please ensure that all required data is available.

<figure><img src="/files/UzNXW0Ss30xQyv7HgzCj" alt=""><figcaption></figcaption></figure>

If you are not sure about how to configure your credentials you can access a connection guide for your selected HR tool in the next step.

<figure><img src="/files/LHaceQBbwRwjyYfOIEnr" alt=""><figcaption></figcaption></figure>

After the integration is set up, you can use the filter icon to manage which employees will be synchronized to Equipme based on various criteria (e.g., locations/groups).

<figure><img src="/files/k4LfRC5oT5TXJNVfJo21" alt=""><figcaption></figcaption></figure>

<figure><img src="/files/ssLti2HO8G0wcwPchOb9" alt=""><figcaption></figcaption></figure>

Once you have completed the filtering, you can start the synchronization, which will automatically run every 3 hours and maintain the system entities: locations, groups, and employees.

<figure><img src="/files/rpiCjADOu4rnFrE2Teel" alt=""><figcaption></figcaption></figure>


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