Managing Employee Status in equipme

Every employee goes through different stages during their time in a company — from onboarding when they first join, to temporary absences like parental leave, and finally offboarding when they leave. In equipme, you can capture all of these phases through the Employee Status field.

This status isn’t just a label. It helps you stay organized, filter employees more easily, and even trigger follow-up processes when needed. For example, you can see at a glance who is currently active, who’s on leave, or who’s about to leave the company.

When you add a new employee, or when someone is imported via HR-Sync, they usually start in the Onboarding status. Over time, you can update this to reflect real situations, like marking someone as “On leave” if they’re in parental leave or a sabbatical. These statuses also make it possible to create and save custom views. Want a list of all employees currently offboarding? Just apply the filter once, save the view, and you’ll always have that overview ready.

Statuses are not only helpful for keeping track, they also support processes connected to your providers. If your provider offers an offboarding service, you can directly link the employee’s status change to an offboarding request. That way, once you update the employee’s status, you can place the order with your provider, and they’ll take care of the process. Everything is then tracked in equipme, so you can always see where the offboarding stands.