Importing locations through HR Sync

The HR Sync is the most convenient way to bring your location structure into equipme. If your organisation already manages its offices and workplaces in an HR or identity system, equipme can fetch this information automatically. This reduces manual work and keeps your setup clean and consistent, even when many changes happen over time.

The HR Sync is ideal for larger organisations that want all locations, departments and employees to stay aligned with their existing source of truth.

How the HR Sync works

Once the HR Sync is connected to your HR or identity system, equipme can read the locations that already exist there. These locations are then created in equipme with the same names and details. Updates in your HR system are reflected automatically, so you do not need to maintain the structure in several places.

The sync does not overwrite information randomly. It uses the data from your HR system as the leading source, which means changes made inside equipme are adjusted again as soon as the next sync runs.

Where to find the HR Sync

You can access the HR Sync setup in the Administration area. In the section for integrations you will find the option to connect your HR or identity system. Once the connection is active, you can select which types of information should be imported. Locations are included as part of this structure.

HR-Sync Advanced Configuration

What gets imported

The HR Sync brings in all locations that your connected system provides. This usually includes the location name and the basic information your organisation stores. When employees or departments are imported through the same sync, they are automatically assigned to the correct location. This keeps your entire structure accurate without extra work.

If your HR system uses specific identifiers or codes for locations, equipme keeps this information internally so everything stays consistent across systems.

When HR Sync is the right choice

The HR Sync is perfect if your organisation already manages its structure in a central system and needs equipme to stay aligned at all times. It removes the need for manual maintenance and ensures that all related data, such as employees and departments, follow the same structure.

If you only need to add a few locations manually or want to import a spreadsheet, you can still do that. But once the HR Sync is active, it becomes your main source for structural updates.