HR-Sync overview

HR Sync is a feature that automatically keeps your employee and company data up to date by connecting equipme directly to your HR or identity system. Instead of manually entering employee information every time there is a change or importing it using Excel, HR Sync does it for you automatically.

The Problem It Solves

Companies are constantly changing. New employees join, others leave, people get married and change their last name, departments get reorganized. All of these changes need to be reflected in equipme, and keeping everything in sync manually is tedious and time-consuming.

How It Works

HR-Sync connects equipme with your HR system. This can be specialised HRIS tools such as SAP SuccessFactors, Workday, Personio and many others, or technical identity management systems such as Microsoft Entra ID or Google Workspace.

Once you have connected your HR platform, synchronisation runs automatically every three hours. This means that when you add a new employee to your HR system, they will immediately appear in Equipme. If you need the data immediately, you can also trigger a manual synchronisation at any time.

Important: HR Sync only reads data from your HR source system. Synchronisation is therefore always unidirectional: HR system to Equipme. Equipme does not write back any data to your HR system. Changes to, for example, employee data in Equipme are overwritten by the next HR synchronisation.

What Gets Synchronized

HR Sync retrieves all the important employee and organisational structure information you need to manage your assets and costs in equipme. This includes:

• Relevant employee data (name, email address, job title, cost centre)
• Department affiliation
• Locations
• Cost centres
• Relationships with supervisors

All of this happens automatically, so your Equipme system always reflects the current status of your organisation.

Important: Especially in technical identity systems such as Microsoft Entra, informations relevant to equipme (e.g. the cost centre) are often maintained in custom attributes, as these systems do not provide specific fields for these informations. If you require individual field mappings, please contact our support team.

Control Over What Syncs

Not every company wants to sync all their employees. Maybe you have admin accounts, system users, or contractors that shouldn't be in Equipme. That's why HR Sync includes filtering options.

You can choose to sync only:

• Specific locations
• Certain departments
• Custom groups you've defined in your HR system

This gives you complete control over which employees appear in Equipme, without having to manually clean up unwanted entries afterwards.